BY-LAWS OF THE PELICAN PLAYERS INC.
ARTICLE I - LEGAL IDENTITY
The Pelican Players INC. is a Florida corporation. It is also an income tax-free, not for profit charitable organization according to United States Internal Revenue Code 501 (C) 3.
The Pelican Players, Inc. recognizes and abides by all regional, state, and federal laws and regulations.
ARTICLE II - PURPOSE
The Pelican Players, Inc. seeks to promote the dramatic arts by staging productions and educational activities. Proceeds support the productions and operating expenses as approved by the Board of Directors, and scholarships awarded to area high school graduates for their higher education in the arts.
In the presentation of the Pelican Players, Inc. productions, it is expected that the entertainment provided be characterized as good, clean entertainment.
ARTICLE III - MEMBERSHIP
Membership is open to all who wish to share their time to participate in and support the
SECTION 2 - DUES
The Board of Directors shall determine annual membership dues. The Pelican Players, Inc. operates on a calendar year (January-December).
Dues are delinquent if not paid by March 1.
SECTION 3 - PARTICIPATION IN PRODUCTIONS
Volunteers may participate in Pelican Players, Inc. productions without becoming members (if they are asked to participate by a member of the organization). However, the Pelican Players, Inc. encourages participants to become members.
ARTICLE IV - THE GOVERNING BODY/BOARD OF DIRECTORS
SECTION 1 - NUMBER OF DIRECTORS
The Board currently consists of 7 members. Officers will be President, Vice President, Secretary, and Treasurer.
The President must be a Kings Point Resident in good standing. The remaining Directors must be at least seventy-five percent (75%) Kings Point residents in good standing.
SECTION 2 - THE BOARD POWERS
The Board of Directors shall determine the Pelican Players, Inc. policies, practices, membership dues, fees, make assessments, enter into contracts, purchase, sell, or otherwise dispose of tangible properties and have all other powers to operate the organization as a non- profit entity.
SECTION 3 - ELECTION TO THE BOARD
Each November, if needed, the President will appoint a three member nominating committee that shall include at least one member of the Board who is not up for re-election. The nominating committee shall then choose its’ chairperson. Duties of the nominating committee will include a list of nominations for Board vacancies.
The nominating committee chairperson shall notify the President of the nominations at least twenty-one calendar days before the annual meeting. At least fourteen days before the meeting the President shall notify the membership of the nominating committee's nominees. Nominations from the floor shall be accepted. A simple majority of those members present or represented by written proxy shall constitute a voting majority.
The chair of the nominating committee shall give a report to the membership at the annual meeting. After the vote, three members will be appointed by the chair to count the ballots. No candidate shall be a ballot counter.
The newly elected Directors shall assume their duties upon election.
The new Board, will at their first meeting after the annual meeting, elect the President,
Vice-President, secretary and Treasurer.
SECTION 5 - VACANCIES ON THE BOARD (Propose to Change Section 5 to 4)
Vacancies shall be filled by appointment by the President with the approval of the majority of the Board. Appointment is valid until next election. At that time the appointee may run for office and be duly elected for the remainder of the vacated term.
Vacancies shall be filled by appointment by the President with the approval of the majority of the Board. The appointment is valid for the remainder of the term they were appointed to complete.
SECTION 4 - THE BOARD OF DIRECTORS (Propose to Change Section 4 to 5)
Directors are elected for three-year terms by the membership. No Director may serve more than six consecutive years. One year must elapse before re-election to the Board
Directors are elected for three-year terms by the membership. They may serve two complete three-year terms consecutively. If they were “appointed” to finish a previous Board Members term, that would be in addition to the two complete consecutive terms. One year must elapse before re-election to the Board after the two complete, consecutive terms.
Beginning with the Annual Meeting of 2017 Board Members #1, #2 and #3 will be up for election or reelection the first year; Board Members #4 and #5 will be up for election or reelection the second year (2018); Board Member #6 and #7 will be up for election or reelection the third year (2019). This rotation will continue each year.
SECTION 6 - QUORUM AT BOARD MEETINGS
Four members of the board shall constitute a quorum at all board meetings. A majority vote shall be required to conduct all board business.
SECTION 7 - ATTENDANCE AT BOARD MEETINGS
Unless excused by the board, three consecutive absences by a Director shall constitute an automatic resignation from the board.
SECTION 8 - MEMBERSIDP ATTENDANCE AT BOARD MEETINGS
Members of the organization may attend board meetings, but cannot vote or participate in the discussion unless called upon by the President. Due to space limitations, a reservation must be made to the President or his/her representative prior to attendance.
ARTICLE V - THE OFFICERS
SECTION 1 - THE PRESIDENT
The President shall:
(A) Preside at all meetings of the Pelican Players Inc. and of the board
(B) Work diligently to see that all policies approved by the board are administered according to the board's direction.
(C) Call special meetings of the board when deemed necessary or when requested to do so by at least 3 members of the board.
(D) Appoint standing committees with the approval of the board.
(E) Serve as an ex-officio member of all committees
(F) Represent the Pelican Players, Inc. at outside functions or delegate a director to do so.
SECTION 2 - VICE PRESIDENT
The Vice-President shall share all the duties of the President and will act in the President's absence or at times directed by the President.
SECTION 3 - SECRETARY
The Secretary shall maintain the records and files and keep minutes of all board and membership meetings
SECTION 4 - TREASURER
The Treasurer shall maintain all financial records, monies, budgets, and reports.
Checks payable for over $2,000.00 must be counter-signed by the President.
ARTICLE VI - MEETINGS AND QUORUMS
SECTION 1 - GENERAL MEETINGS
There shall be at least two regular membership meetings a year. The first will be held before March 1st and will include the election of board members.
Members shall be notified at least fourteen days prior to the scheduled membership meetings of the date time and place. General meetings shall be called by the board for updating members on board activities, to transact business and/or to provide an evening of entertainment.
If a vote of the membership is required during the meeting a simple majority of the membership present or represented by written proxy shall constitute a voting majority.
A quorum shall consist of at least 25 members present or represented by written proxy.
SECTION 2 - SPECIAL MEETINGS
The board may call a special meeting of the membership. Twenty-five or more members may petition the board to call a special meeting of the organization to discuss matters the members wish to bring before the membership. The board will upon receipt and verification of the petition, notify the members within fourteen days prior to the meeting, the day, time, location and agenda of the special meeting.
In cases of an emergency meeting, either phone or e-mail tree may be used to contact all members.
If a vote is required on any and all portions of a special meeting agenda, a simple majority of the membership present or represented by written proxy shall constitute a voting majority
SECTION E - PROXY VOTES
Proxy Votes may be tendered to the Pelican players Inc. Secretary.
SECTION4 - RULES OF ORDER
Robert's "Rules of Order" will be used for parliamentary questions at any and all meetings.
ARTICLE VII - AMENDMENTS TO THE BY-LAWS
The by-laws may be amended only at a membership meeting after being approved by the board with the following exception:
The by-laws may be amended automatically at any time to comply with the United States tax code.
ARTICLE VIII - COMMITTEES
SECTION 1- STANDING COMMITEES
The board of directors will determine the nature and scope of all committee activities.
BY-LAWS REVISED February 16, 2017
Effective date February 23, 2017
Has the ultimate responsibility for the interpretation of the script through control of the actors and supporting production team. The director holds auditions and chooses the cast. Collaborates with the technical crew, which consists of sound, lighting, set and costume designers, props and producers, and works with an assistant director.
The director blocks the play by adapting the actors movements to workable floor plans on the set; leads rehearsals, collaborates creatively with the actors and crew. Changes things when necessary to allow for inspiration. The director helps the actors draw out character motivations.
The directors work is finished when the final pacing of the play is satisfying and complete. (pretty much at dress rehearsal). At dress rehearsal, the Director and AD (Assistant Director) turn the show over to the stage manager.
The member of the production team responsible for the smooth running of a performance. Before the show opens, the stage manager attends rehearsals and meetings with other members of the production. During the performance using a copy of the script annotated during rehearsals, the stage manager cues the actors and various technical departments, and helps the actors learn their lines and get off book. This frees the Director and AD to watch what is happening on stage to see possible changes to be made.
Stage manager assists the director with auditions, posts the cast and crew lists, maintains and manages rehearsal calendar. They ensure all actors are prepared for the performance and oversees the organization and design of the stage prior to performances; addresses and resolves any technical difficulties during rehearsals and performances.
Obtains ads for the playbill and promotes the show locally. They have administrative duties including conducting meetings with the director, AD and stage manager. They arrange for rehearsal space in conjunction with the events coordinators, & notifies the Director, AD stage manager, the cast and crew, and arrange for distributing copies of the script to the actors. They distribute practice schedules and cast and crew contact details.
Producers also are responsible for developing marketing plans and strategies.
He/She is a resource for Directors who are working on productions at the theater. Can provide support, counsel and/or artistic input where requested.
Should be prepared to assume the production should a Director and AD become unable to complete his/her duties.
Using the design recommended by the playwright, the set designer will do art renderings for the set and submit them to the director for approval and input.
Should have general knowledge of construction of stage sets.
Works out lighting plans with director and stage manager. Works with a crew he/she chooses to build store and breakdown sets.
This person is in charge of assigning ushers for all performances and assigning a member to sell tickets at the door. She/He will delegate dutie to the ushers, such as making sure the floor is ready to be opened when the time comes. This person will count the tickets at the end of each performance. When the show is over the Floor/house manager will instruct the ushers to gather the ice buckets and water pitchers and return them to the kitchen, clear away any trash and make sure the tables and chairs are back in the same position as before the show. He/She is responsible for the cash box and for obtaining the box office ticket count, the comp lists and the table layout before 3:45pm on all evening weekday performances.
MAKE – UP CHAIRPERSON
Should have some experience with make-up techniques. Responsible for overseeing condition and storage of makeup and replenishing stock (at Pelican Players expense). Should attend some rehearsals to get an overall picture of the type of makeup needed for that particular show. Organize a makeup crew and schedule for the show. (Does not need to be present for every show as long as long as there are people scheduled).
Provides Producer with list of people on makeup crew and what performances they are available for. Works under the direction of the Stage Manager.
(There should always be two) are the liaisons between Pelican Players and the Vesta business office to arrange rehearsal and performance spaces and dates. All pelican player events and shows need to be directly requested through these people. Our present events coordinators are; Joy Dunn and Mary Anne Moseley.
THE POLICIES AND PRACTICES OF THE PELICAN PLAYERS BOARD OF DIRECTORS ALLOWS FOR SOME OF THESE JOBS TO BE PERFORMED BY THE BOARD. THEREFORE SOME OF THESE JOB DESCRIPTIONS MAY NOT APPLY TO THAT PARTICULAR JOB.
JOPB DESCRIPTIONS ADDED March 11, 2021